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Interior Design Proposal Template

Interior design proposals fail when you mix design fees with furniture costs in one number. Separate them: clients understand $5K for design + $30K for furniture, but not $35K total. The breakdown signals professionalism and lets clients control budget.

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What to include in your interior design proposal template

  • Site visit and existing-conditions documentation
  • Concept development and 2-3 design directions
  • Floor plans, elevations, finish schedules
  • Furniture, fixture, and equipment (FF&E) selection
  • 3D renderings (specify how many views)
  • Procurement and trade discount handling
  • Project management during installation
  • Post-installation walkthrough

How to price it

Design fees: hourly ($75-$200/hr), flat per room ($1,500-$8,000), or % of furniture spend (15-30%). Best for client clarity: flat fee for design + cost-plus on procurement (10-20% markup or pass-through with trade discount).

Common mistakes to avoid

  • Bundling design fee with furniture cost (creates margin confusion)
  • Free initial concepts (clients shop you against competitors)
  • No revisions limit on renderings (each render is hours of work)
  • Forgetting installation supervision in scope
  • Not handling trade discount markup transparently

Sample template content

Here's an example of what a complete proposal looks like for this niche. Use it as a starting point ā€” you'll fill in your own details when you create one.

Scope of Work

Interior design for [Client] living and dining areas: Phase 1 ā€” Discovery (week 1): ā€¢ Site visit and measurements ā€¢ Lifestyle interview ā€¢ Inspiration board and concept direction Phase 2 ā€” Design (weeks 2-4): ā€¢ Floor plan and furniture layout ā€¢ Material and finish palette ā€¢ 3 hi-fi 3D renderings (2 views each) ā€¢ 1 round of revisions Phase 3 ā€” Procurement (weeks 5-8): ā€¢ FF&E specification and sourcing ā€¢ Order management ā€¢ Trade discount applied to client Phase 4 ā€” Installation (week 9-10): ā€¢ Installation oversight (2 days on-site) ā€¢ Final walkthrough and punch list

Sample Line Items

DescriptionQtyTotal
Discovery & concept development1$1,800.00
Design phase (plans, palettes, 3D)1$4,500.00
Procurement management1$2,500.00
Installation supervision1$1,500.00
Total$10,300.00

Sample timeline: 10 weeks total

Terms & Conditions

Design fee: 50% on signing, 50% at end of Phase 2. Procurement: cost + 15% management fee, billed as items ship. Installation supervision included up to 2 days. Additional days billed at $750/day. Final payment due upon walkthrough completion.

Frequently asked questions

ā–ø Should I charge hourly or flat fee?

Flat fees per room or scope wins client trust. Hourly only works for ongoing advisory or short consultations.

ā–ø How do I handle furniture markups?

Be transparent: either pass through trade discount and charge a management fee (10-20%), or mark up to retail and disclose. Hidden markups destroy trust.

ā–ø How many renderings should I include?

2-3 hi-fi renders per room is the sweet spot. More overwhelms; less leaves the client guessing. Additional renders billed hourly.

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